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General
Where can I access the resources from the Community Convening?
You can access all the resources from the convening in the ARC Network Resource Library. The library is housed on Mendeley.com. If you do not already have access you can request an invitation by joining the ARC Network.
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Instruction Video
Instruction Video
When and where will the ADVANCE Equity in STEM Community Convening be held?
The conference will be held in-person on Sunday, June 2, 2024-Wednesday, June 5, 2024 at the Hilton Baltimore Inner Harbor in Baltimore, Maryland.
Is the ADVANCE EiSCC for me?
As the ADVANCE EiSCC encompasses the annual ADVANCE PI meeting, all past, current, and prospective ADVANCE grantees are invited to attend. Regardless of your ADVANCE status, if you are interested in driving systemic change in STEM, the ADVANCE EiSCC is for you. Attendees come from higher education, professional societies, industry, government, and non-profit organizations.
What will the convening consist of?
The four day community convening will consist of poster sessions, high 5 talks, concurrent sessions, symposia, pre-conference workshops, receptions, and social events.
How many people will be at the in-person convening?
Historically, between 250 and 400 people have attended the convening.
How do I request accommodations?
The convening registration process will ask about your accommodation needs and a member of the team will follow-up with you after registration to ensure that those needs are met. If you need an accommodation not listed on the registration form, please reach out at arc@equityinstem.org.
Health and Safety
Will the ADVANCE Equity in STEM Community Convening be held in person?
Yes, we are excited to welcome everyone in-person again at the convening!
What COVID-19 health and safety protocols are in place for the convening?
WEPAN and the ARC Network are committed to the health and safety of our community. We will execute best practices to ensure attendees stay healthy and to reduce exposure and risk. Our protocol can be found by clicking this link.
Presenter FAQs
Please review the Presenter Frequently Asked Questions page.
Can I play a video during my presentation?
Unfortunately, we are unable to support streaming or pre-recorded video at the convening. We recommend including QR codes for any video links in your presentation.
Registration
Can I register without being a WEPAN or ARC Network member?
Yes! You’re not required to be a WEPAN or ARC Network member to attend the convening. But, if you are a member of WEPAN or ARC Network, you will receive a registration discount.
Can I register without being an ADVANCE grantee?
Yes! You’re welcome and encouraged to join us!
What is included in my registration fee?
Your registration fee includes access to all of the convening activities, including general and concurrent sessions, the poster showcase, receptions, convening meals, and more! See the meeting agenda or program book for more information.
What offers or discounts are available?
We have an early-bird registration rate available through February 7, 2024. There are also discounts available for ARC Network and WEPAN members.
What is the cancellation and refund policy?
We hope that everyone who registers for the convention will be able to attend; however, we understand that extenuating circumstances do occur.
- Substitutions are not allowed.
- Cancellation requests received on or before May 1, 2024, will receive a 100% refund.
- Cancellation requests received between May 2, 2024 – June 2, 2024, will receive a full credit that can be applied towards a future convening.
- If you do not submit your cancellation by June 2, 2024, and do not attend, no refund or credit will be granted.
Do I have to register for the convening if I am presenting?
Yes, once a proposal is accepted, all presenters will need to register for the convening in order to present.
Mobile Event App
Is there an event app for the convening?
We want to ensure our attendees experience the best convening possible. That’s why we’re using Webex (formerly known as Socio), an accessible event platform, to host our event. By using an event app, attendees can easily connect with others, access important information about the event, and receive announcements in real time.
How do I access the convening materials (I.e., list of attendees, agenda, maps)?
After registering for the convening, you will need to use the WEPAN Events app. The app can be downloaded from the Apple App Store or Google Play or accessed via your browser. You will need to use the same email address used for registration and create a password you can remember. Then select the 2024 ADVANCE Equity in STEM Community Convening event, and you’re in!
When will convening materials be available in the event app?
We will be adding and updating information, such as presenter materials, agenda, etc. to the app as we get closer to the convening. We thank you for your patience.
Who do I contact if I’m having trouble with or have questions about the event app?
Please contact us at arc@equityinstem.org.
